District Director Dashboard

You’ll find the following information on this page:

District Directors

District Directors serve as vital planners and organizers for chapters in each district.  They help chapters work together to plan conferences; they help facilitate district-wide Music Artistry Program events; and they assist in the selection process of district representatives to the State Conference Honors Recital each June.  In addition, District Directors identify chapters’ most pressing challenges and help find solutions, including areas that would benefit from state grants.  District Directors identify people with leadership skills who might be interested in serving as committee chairs for the Board of Directors or the Education Board, and encourage chapters to pursue non-traditional creative projects.

District and Chapter Responsibilities

Each district has its own individual needs and it is a good idea to connect with past Directors to get their input about them.  Make sure to pay it forward by communicating those needs to incoming directors when your term expires!

All directors are expected to:

  • Visit each chapter within the District on alternate years of the WSMTA President to communicate information on WSMTA and MTNA programs
  • Arrange for District Vocal and Instrumental Honors Recitalists selection when applicable
  • Plan a District Conference on alternate years including time, place and program
  • Promote work of WSMTA in the District including student grants like the Whitner Study Grant, MAP and MLP Fee Grants, and teacher grants like the Caroline Allen Certification Grant or the State Membership Dues Grant
  • Identify chapter needs and work with chapter officers and other state leadership to provide support and solutions to meet those needs
  • Reach out to collegiate chapters as applicable to support their unique situations
  • Accept special assignments and report on District activities at Board of Directors meetings, including a financial summary of the District

Board of Directors Meetings

Each District Director attends three board meetings per year; meets with other District Directors during the annual WSMTA Conference; meets with their Chapter Presidents during the annual Conference; and is a vital link between chapter and state leadership.

Submit your report for the next Board of Directors meeting

Meeting and Chapter Visit Expenses Reimbursed

  • Mileage for local chapter visits, once every two years
  • Transportation to mid-winter Board of Directors meeting
  • Lodging at half the WSMTA approved double occupancy rate at the Fall Leadership Seminar, the mid-winter meeting, and the June Conference
Request for Reimbursement

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Which chapters are in each district?

DISTRICT I
Northwest Washington

Bellingham, Edmonds, Lynden, Skagit Valley, Snohomish County, and Whidbey Island

DISTRICT II
Seattle Area

Eastside, Lake Washington, Seattle, and South King County

DISTRICT III
Tacoma Area

Enumclaw, Gig Harbor, Kitsap County, Mount Rainier, Puyallup Valley, and Tacoma

DISTRICT IV
Southwest Washington

Clark County, Cowlitz County, Grays Harbor, Lewis County, Mason County, and Olympia

DISTRICT V
Central Washington – North

Moses Lake-Central Basin, Okanogan County, and Wenatchee Valley

DISTRICT VI
Central Washington – South

Sunn Valley, Tri-City, Walla Walla, and Yakima/Ellensburg

DISTRICT VII
Spokane and Eastern Washington

Clarkston-Lewiston, Pullman, and Spokane

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Director Discretionary Grants

As musicians, WSMTA teachers are well-equipped to flexibly adapt to our changing world.  To support our teachers, WSMTA makes $300 per district per year available for use in creative ways.  Some chapters choose to bring in a clinician for a special presentation to keep teachers apprised of new methods or research.  Some chapters use the money for equipment to benefit their programs – a microphone for recording or virtual events, for example.  Other districts use the money for space for a recital. 

Directors should actively look for ways WSMTA funds can benefit their districts.  The $300 can be used by one chapter, split between chapters, or used to augment a district-wide event.

To use available funds, a chapter should submit a request to you that includes the following information:

  • Description
  • Amount
  • Date the funds are needed
  • How the project, presentation, or equipment will benefit their chapter

There is no need for the chapter to fill out a special form.  Please use your best judgment when evaluating a request! 

Once you have received a request, or would like to make a request yourself, fill out the District Director Grant Form.

After the project, presentation, or equipment has been completed or purchased, please follow up with the chapter to find out how it went, and provide a summary of the process and benefits in your report at the next full board meeting (either January or June).

District Director Discretionary Grant Form

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District Conferences

District Conference

One core responsibility for District Directors is to plan a conference on alternate years including time, place and program. WSMTA Leadership put together a conference planning guide and a presenter contract template, available below.  You’ll want to start planning your conference at least 6-8 months in advance, so be sure to review the planning guide!

District Conference Planning Guide District Conference Presenter Contract Template District Event Budget Worksheet Template (.xlsx)

District Conference Disbursements

District Director Expense Form

Event Insurance Form

If you or one of your chapters are planning a live event, you’ll need insurance.  MTNA provides liability coverage for all its affiliates.  To request insurance for an event, you can fill out this form on the MTNA website, or ask the administrative coordinator to fill it out for you.  Either way, you’ll need the following:

Venue

  • Name of facilities contact
  • email
  • address
  • phone number

Event

  • Dates + times
  • Name of the person requesting the insurance (that’s you)
  • Your address of the person
  • Your phone
  • Your Email
MTNA General Liability Insurance Form

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